Location : TWO locations - Feversham & Heathcote, Ontario

Employment Type : Part-time or Full-time (flexible for the right candidate)

Reports to : Executive Director

Contract : May 1, 2025 - November 1, 2026 (18 months)

About us :

We are a licensed non-profit forest school dedicated to providing children with nature-immersed, play-based learning experiences. With two locations, our programs foster curiosity, resilience, and a deep connection to the natural world. We are seeking a dedicated Human Resource Administrator to support our growing team and ensure smooth HR operations across both locations.

Position Summary :

The HR Administrator will be responsible for overseeing all human resource functions, including recruitment, onboarding, employee relations and HR administration. This role requires a proactive and organized professional with a passion for supporting educators in a dynamic, outdoor-focused environment.

Key Responsibilities :

1. Recruitment & Onboarding

-Lead hiring processes, including job postings, resume screening, interview coordination and reference checks

-Ensure new hires complete required documentation and certifications (First aid & Vulnerable sector)

-Facilitate onboarding to integrate staff into the organization's culture and policies

2. Employee Relations & Support

-Act as a resource for staff, addressing HR related questions, concerns and workplace matters, and ensuring fair treatment

-Foster a positive work environment by supporting staff well-being and engagement

-Handle conflict resolution and performance discussions in collaboration with leadership

3. Compliance & Policy Management

-Ensure compliance with employment laws and child care regulations

-Maintain and update HR policies & employee handbooks in collaboration with leadership

4. HR Administration & Record Keeping

-Maintain accurate employee records, including contracts, certifications, and payroll-related information

-Track vacation, sick days, and other time-off requests

-Assist with payroll preparation and benefits administration

-Maintain clear communication with the bookkeeper ensuring information is up-to-date

5. Organizational Support & Communication

-Act as a liaison between staff and leadership to ensure effective communication

-Support staff in program/kitchen

-Participate in leadership meetings and provide HR insights to support decision making

6. Scheduling / On-call Availability

-Proactively manage schedules for approx. 30 staff across two locations, taking into account individual needs, organizational needs, time-off requests and personal accommodations

-Manage schedules for 5-7 camp coordinators during July & August

-Use time-off tracking methods to ensure efficient staffing and prevent gaps in coverage

-Consider staff strengths and personalities to optimize team dynamics and classroom environments

-Be prepared to work through several solutions when faced with last-minute absences (texting multiple people and coordinating who goes where, as well as updating necessary people, early in the morning and late at night, as well as weekends)

7. Monitoring Celebrations & Milestones

-Keeping track of birthdays and employment milestones such as probationary periods and annual anniversaries

-Coordinating birthday treats for staff, or gifts for student placements

8. Performance Reviews & General Reviews/Meetings

-Collecting feedback from leadership

-Consolidating feedback

-Conducting reviews which consist of delivering positive and constructive criticism

-Having difficult conversations regarding performance

9. Student placements

-Coordinating student placements & schedules

-Corresponding with professor if necessary

10. Labour Management

-Monitoring employee hours, ensuring optimal staffing levels - preventing overstaffing to control labour costs and avoiding understaffing to reduce the risk of employee burnout.

Qualifications & Skills :

-Human resource experience

-Knowledge of Ontario employment standards and child care regulations is an asset

-Strong interpersonal and communication skills

-Ability to multitask, work independently and change your work day on the fly

-Experience in google workspace is an asset

-Experience in managing scheduling

Why join us?

-Opportunity to support a team passionate about outdoor education and child development

-Flexible work environment

-Meaningful impact in a growing non-profit organization

-Opportunity to work with two amazing teams

How to apply?

If you’re interested in joining our incredible team, please submit your resume and cover letter to Katie at hr@haw.ca.